When it comes to event planning, selecting the event venue has to rank as being one of the most important tasks.
The whole success of your event can hinge on your ability to find the perfect place that meets all of your needs. So, how do you choose the right place to host your event?
How to Choose the Perfect Venue for Your Event
In this article, we’ll discuss how to choose indoor event venues.
Finding an Event Venue
When looking for an event venue, ask around friends, family, or colleagues first to look for recommendations. Head to the internet and carry out a local search.
Head to Google and search “event venue near me” and you’ll no doubt be inundated with results.
Drop an inquiry on a form such as this one and arrange to make an appointment to see the venue.
Prices for event venues vary dramatically and factors that affect the price could include demand for the venue and the staffing costs relating to hosting the event – for example, does the venue require bar staff or waiters, security, or even ushers?
In the event is going to be catered for by the venue, this will also affect the cost.
What Is the Capacity of the Venue?
Hopefully, when you start to plan an event, you’ll have a very rough idea of the number of people who are likely to be in attendance for the event. Start off your event venue planning by making a list of everyone that will be invited.
One of the first questions you should ask of any potential events venues is to find out what their capacity is.
You should also think about the fact that you wouldn’t want to host a small event with only a few attendees in a large venue or your guests will be rattling around and the event won’t seem as successful as it should.
Similarly, you don’t want to have too many attendees in a smaller space or there will be no room to mingle.
Location, Location, Location
Pick the best event venue that is easy to get to. Think about how accessible it is via public transport as well as for attendees who will be driving. Is the venue close to an airport or railway station?
If no buses, trains, or other forms of transport come close it could be quite off-putting for the people you’re inviting and this might affect attendance rates.
Parking and Other Amenities
Where will the attendees park their cars? Is there an onsite car lot? If so, is it adequate to accommodate the number of guests you’ve invited?
Other considerations should be how many toilets there are and whether there is a bar at the venue which is suitably stocked for the type of event you’re hosting.
Health and Safety
Finally, consideration should be given to health and safety. Are there clear evacuation routes so that in the event of a fire, your guests can leave easily?
56% of event planners rank safety standards as an important criterion.
Choose the Perfect Venue for Your Event
When finding the perfect event venue, think about your guests at all times. Work out how they’re likely to get there and think about the type of experience you’d like them to have.
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